Automatic Coding

ICANotes self-codes to the highest reimbursable E/M service code supported by your note content, enhancing revenue and preventing costly paybacks.

Evaluation / Management Code

ICANotes automatically takes into consideration the site of service (office, hospital, nursing home, etc.) and calculates the highest possible reimbursable code supported by your note.

ICANotes automatically codes using Evaluation / Management code numbers according to HCFA's Guidelines (from Documentation Guidelines for Evaluation and Management Services).

HCFA guidelines are so complicated that a computer is a practical necessity. As buttons are pushed, ICANotes records (and you can observe) which history and exam elements are being credited. The level of Medical Decision Making is also scored on the basis of buttons pushed.

Sample Coding Matrix

The MDM button is located at the beginning of the note and is always available to refer back to in the assessment. While choosing the problems, data, and risk associated with your patient ICANotes tracks this information providing you with the associated code for billing. In addition to assisting you with the coding ICANotes documents the measures taken in the coding and places these in your note to ensure you have supporting documentation for your billing claims. This documentation reduces your chances of claim denials.

The E&M Code for me button is centrally located on the finishing tab of the note. Utilizing this button will allow you to see what elements have been credited from within the note. The coding matrix will show problems addressed, reviewed, and analyzed data along with risk levels. This provides you an opportunity to maximize your reimbursement by making additions and recalculating your CPT codes.

em coding 2 (1)

Intuitive, Accessible, Time-Saving

ICANotes - the only EHR software that actually thinks like a clinician. 

More Resources on Automatic Coding

What Is CPT Code 96127 and How Does It Affect Your Income?

Brief behavioral assessments are a great way for behavioral health professionals and…

Read More

What Out-of-Network Clinicians Need to Know About Insurance

An out-of-network provider is a clinician who has not signed a contract…

Read More

Recent DSM-5-TR Updates

As a behavioral health professional, it’s essential to stay up-to-date on changes…

Read More

6 Reasons Why You Should Avoid Medical Transcribing Services

Amidst record rates of burnout in healthcare, some practices have turned to…

Read More

CMS 1500 Claim Form Instructions

A CMS 1500 form is a claim form you will often use…

Read More

Putting Together a Good Faith Estimate

Healthcare rules and regulations are constantly changing. In late 2021, Congress passed…

Read More

Complete Guide to Mental Health Billing

Mental health services are essential for the well-being and emotional healing of…

Read More

How to Read Mental Health Eligibility Verification Data

Working with insurance can often be one of the most frustrating aspects…

Read More

How to Get on an Insurance Panel: Tips for Mental Health Professionals

Insurance has made behavioral health affordable for many people, but getting your…

Read More

Mental Health Billing Tips for 2022

When you provide mental health care to your clients, your goal is…

Read More

How to Choose a Clearinghouse

As a mental and behavioral healthcare provider, you want to give your…

Read More

What to Know About the New E/M Coding Changes for 2022

The Centers for Medicare and Medicaid Services (CMS) and the American Medical…

Read More

Automatic Coding Impact on EHR

Computer-assisted coding (CAC) is a time-saving tool that accelerates the coding and…

Read More

Billing Pitfalls for Mental Health Clinicians

As a mental health clinician, you may have faced billing issues that…

Read More

What Is a BillFlash Statement?

Is the billing process of your mental or behavioral health practice tedious…

Read More

What Is the Difference Between a Clearinghouse Rejection and a Payer Denial?

If you are a therapist or another type of behavioral health professional,…

Read More

All About Superbills: A Guide for Mental and Behavioral Health Providers

As a behavioral health professional, you’ll likely have a client ask for…

Read More

How to Bill for Longer Couples & Family Therapy Sessions

It’s no secret that therapists across the globe aim to help people…

Read More

Mental & Behavioral Healthcare Billing: How to Maximize Your Reimbursement Rate

As someone who works in behavioral health care, you entered the profession…

Read More

How to Prepare for an Insurance Treatment Review

As a behavioral health professional, you want to provide the best care…

Read More