EHR-Integrated Billing Software
for Behavioral Health Practices

Submit electronic or paper claims, track authorizations, auto-post
remittances, and generate reports.

Flexible Integrated Mental Health Billing Solutions

Efficient billing practices can have a tremendous impact on the operation of your behavioral health practice, affecting everything from how fast you receive payments to the amount of time you can spend with patients.

When you partner with ICANotes, you can streamline your processes and get payments faster with a single integrated billing software for therapists, psychiatrists and other behavioral health professionals.

ICANotes' comprehensive billing system allows you to create superbills, statements and CMS forms all in one place for easy bill distribution. Once your bills are created and distributed, we make sure you get paid quickly by allowing you to take cash and check payments or use our integrated card processing system.

Let Us Handle Your Every Electronic Billing Need

ICANotes gives you the flexibility to bill the way you want. You can choose the option which best suits the specific needs of your practice.

Keep using your existing clearinghouse, billing service, or billing application.

If you choose to continue using your current billing system, you can export from the ICANotes Billing Productivity Report and send that to your provider. If you want to send an ANSI 837 file, we can perform an integration for an additional fee.

Try out one of our billing partners.

You can convert to one of our trusted billing service partners whose solutions are integrated with ICANotes. We've formed long-term partnerships with these organizations to create our streamlined and comprehensive billing system for you.

More Features of Our Billing Software for Mental and Behavioral Health

When you use ICANotes psychiatrist billing software, you can use the following features to improve your practice's revenue cycle management process:

  • Self-pay billing: Manage payments for patients who have no insurance, use private pay or pay with cash.
  • Secondary claim submission: Request optional secondary claim submission capabilities for patients with more than one insurance plan.
  • Batch statements: Generate multiple billing statements based on the criteria you specify.
  • Statement customization: Show and hide details on a statement using the "Statement Settings" options.

Every client at every practice is unique, and some may have particular needs that change how they can be billed. Our software's features will help you customize your practice's operations while maintaining compliance with billing standards and making sure billing goes smoothly for all parties involved.

Request Your Free Trial

Medical Billing Integrations Available

If you run an established practice, you may already have a billing system in place with a clearinghouse, billing service or billing application.

ICANotes allows you to continue your partnership with that service provider by integrating the capability to export the necessary information from our program. For more information, ask our team how to integrate ICANotes with clearinghouses, health information exchanges, practice management systems and similar solutions.

For practices looking to customize their billing process, we offer many integrations with trusted providers. Integrating one of our third-party partners is the best route to making your billing system and software as seamless as possible and optimizing your workflow.

Billing Systems Made Easy

As someone who runs a behavioral health practice, you likely opened your doors with the desire to help patients in need. Billing can be time-consuming, and the processes involved can take away from the time and energy you have available to focus on your clients.

Let ICANotes' integrated billing system take care of your billing for you. Our software is simple to learn and easy to use so you can take control of your billing processes. With our powerful and intuitive features, you can spend less time thinking about billing and more time taking care of your patients' needs.

Benefits of Using Our Mental Health Billing Software

All of the services offered by ICANotes were developed with mental and behavioral health professionals and practices in mind. Our software aims to make it easier for you to run your practice in a streamlined and efficient way and allows you to provide excellent services to your clients.

Whether you are a psychiatrist, therapist, counselor or another behavioral health clinician, our billing software will provide you with the following benefits to simplify your system:

  • Multiple clearinghouse solutions: Integrate ICANotes into your existing billing system or choose one of our dependable clearinghouse partners.
  • Assistance with complete revenue cycle management: Depending on the features you add to your plan, you can implement ICANotes in many aspects of the revenue cycle.
  • Secure data management: ICANotes maintains ongoing HIPAA compliance and has robust security features like encrypted data and access controls.

Our comprehensive billing software solutions will help you improve your operations and standard of care by improving accuracy and efficiency.

Plus, when you don't have to worry about correcting inaccuracies in your billing, you can focus more time on providing excellent service, or perhaps even expanding your practice.

ICANotes — An EHR Integrated With a Billing Platform

Billing features make up only one component of our comprehensive mental health EHR. ICANotes acts as a complete ONC-certified behavioral health suite provider. We provide a variety of management services that you can use to meet the communication, billing and administrative needs of your practice.

Behavioral health professionals choose ICANotes because of the following features:

  • Comprehensive practice management solutions: Additional ICANotes capabilities include progress notes, appointment scheduling, evidence-based assessments, and patient engagement solutions.
  • Cloud-based EHR technology: ICANotes operates on the cloud, meaning you can access it through a secure internet browser.
  • Software designed specifically for mental health: We developed ICANotes with the needs of mental and behavioral health providers in mind.

Mix and match our services to meet the unique needs of your practice and free up your time to provide your clients with the best possible services and treatments. We offer monthly pricing based on the size of your practice and the programs you choose to employ.

There's no annual contract and your account can be canceled at any time with 15 days' notice, so you aren't locked in for the long term. If you are curious how much it would cost to integrate ICANotes into your practice, you can request a free quote or start a live chat to speak with a representative.

Learn More About ICANotes' Mental Health Practice Management Software

ICANotes software is ready "out of the box" to help you simplify and streamline your practice management. Designed with behavioral healthcare professionals in mind, our programs, including our billing services, can help your practice run smoothly with minimal effort from you and your staff, letting you focus on your passion for providing exceptional health care.

If you are interested in ICANotes and want to try out our billing software for counselors, you can request a free trial or a live professional demo on our website. For more information or to speak with a representative, you can contact us online or start a live chat right here.

Holly Johnson
M.A., LPC, NCC, Fresh Start Counseling Center

"I couldn't be happier switching to Navicure's claims clearinghouse solution. Not only does Navicure provide me with outstanding client support, my practice's rejections decreased by 20% since implementing Navicure. And when I do have a rejection, their user-friendly application allows me to easily identify the reason for the rejection,
fix it, and re-submit quickly."

Clearinghouse Partners

Billing Service Providers

"My collections have gone up since I outsourced to PGM. PGM gets me paid for the work I do, which allows me to commit more time to providing patient care. Outsourcing was an easy decision--and the right decision--for my practice."
—Jacob Samander, MD

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Intuitive, Accessible, Time-Saving

ICANotes - the only EHR software that actually thinks like a clinician.