The Leading EHR for Therapists and Mental Health Professionals
ICANotes is the all‑in‑one therapy EHR solution designed specifically for counselors, psychologists, and social workers. With features like therapy note templates, secure telehealth, built‑in billing, and over 100 clinical rating scales, our EHR for therapists reduces documentation time, improves compliance, and lets you focus your energy where it matters: on your clients.
Explore EHR Features Designed for Therapists
Tailored tools to support all types of therapy: individual, couples, family, and groups
Therapists & Counselors
ICANotes streamlines therapy practice documentation with intuitive, pre-built note templates and automated workflows that let you focus more on client care and less on paperwork.
Drug & Alcohol Abuse Counselors
With built-in ASAM criteria support, outcome tracking tools, and addiction-specific content templates, ICANotes helps addiction counselors document care plans that meet clinical and regulatory standards.
Clinical Social Workers
ICANotes supports the whole-person approach of clinical social workers by integrating psychosocial assessments, collaborative treatment planning, and secure care coordination features.
Family Therapists
ICANotes offers customizable templates for multi-client documentation, treatment plans linked to family dynamics, and progress tracking that aligns with systemic therapy approaches.
Group Therapy
In addition to managing group rosters and attendance tracking, group therapists can efficiently document shared sessions and generate individual notes tailored to each participant’s progress.
EHR Built for Therapists
Designed for therapists across all modalities
ICANotes was created for behavioral health professionals. Every feature is tailored to how therapists work, making documentation accurate, compliant, and efficient.
Therapy Note Templates
Ready-to-use menu-driven templates for biopsychosocial assessments, treatment plans, and progress notes.
Assessment Tools
100+ built-in evidence-based rating scales to track client progress and measure outcomes over time.
Secure Telehealth
HIPAA-compliant video sessions and secure messaging.
Practice Management
Scheduling and billing tools integrated with your EHR.
Robust Therapy Note Templates
Use ICANotes guided templates to create clear, professional notes with minimal typing. Our menu-driven Therapy EHR templates save time, improve compliance, and maximize reimbursement.
Our multi-disciplinary clinical content templates cover:
- History of Present Illness
- Clinical Status & Symptoms
- Therapeutic Focus and Interventions
- Outcome Measures and Rating Scales
- Mental Status Exam
- Level of Care Justification
- Treatment Planning
- Risk Assessments (Suicide/Violence)
- Diagnosis
Notes are pre-populated with carry forward client history, MSE, and diagnoses. Therapists can also link each note directly to treatment plan goals and objectives, ensuring continuity of care and maximizing reimbursement.
The only words typed by the therapist in the sample note to the left are highlighted in yellow. All other text was generated by our templated menus.
Access Our Sample Notes Library
Get instant access to our full library of sample behavioral health notes, including Initial Evaluations, Progress Notes, Treatment Plans, and Discharge Summaries. We have note samples for psychiatry, therapy, case management, PRP, substance abuse, group therapy, couples therapy, and more!
Core Features That Make ICANotes the Best EHR for Therapists
ICANotes delivers all the tools therapists need to streamline clinical workflows, stay compliant, and improve client outcomes.
Tailored for Therapy Workflows
ICANotes includes customizable templates for progress notes, intake assessments, treatment plans, and more. These templates are menu-driven and built specifically for behavioral health, making ICANotes a purpose-built EHR for therapists.
Fast, Compliant Documentation
Complete therapy notes in just minutes. Our therapy EHR auto-populates key data and guides you through structured documentation that meets payer requirements and audit standards.
Built-In Telehealth & Client Portal
Conduct secure video sessions, collect intake forms, receive payments, and message clients — all from a HIPAA-compliant portal fully integrated into your EHR.
Integrated Scheduling & Billing
Manage your entire practice from one platform. ICANotes includes online booking, Google Calendar sync, eligibility checks, claims submission, payment processing, and more.
Fully Compliant & Secure
Our therapy EHR is ONC-certified and HIPAA-compliant. Meet MACRA and MIPS reporting requirements with confidence.
Outcome Measurement & Assessments
Track client progress using over 100 built-in rating scales like PHQ-9 and GAD-7. Results flow directly into the clinical record.
Effortless Therapy Progress Notes in Just 3 Minutes
The ICANotes EHR for therapists helps you write narrative notes in just minutes. Customizable menu-driven templates guide you through each section of the note, from assessment to diagnosis to treatment planning.
Biopsychosocial assessments, treatment plans, and discharge summaries follow the same streamlined method, with key information pulled forward automatically.
Why Therapists Choose ICANotes
Therapists trust ICANotes because it shrinks documentation time, bakes measurement-based care into daily practice, and simplifies the client journey.
Created for Therapy Practices
Developed by therapists to support real-world counseling workflows.
Certified for Compliance
Fully ONC 2015 certified and equipped for MACRA and MIPS reporting needs.
Flexible Monthly Plans
Plans for growing practices with clear, predictable pricing.
Easy to Use
User-friendly design makes learning the system quick and stress-free.
Expert 24x7 Support
Access expert help anytime from specialists who understand therapy documentation.
Janet R.
Owner
"User-Friendly with Outstanding Customer Service"
"ICANotes makes documentation effortless with its intuitive design and customizable forms. The teletherapy and client portal run smoothly, and the extensive library of screening tools is a game-changer. Their customer service and training are the best I’ve experienced, I highly recommend it!"
Allele H.
APRN
"The Perfect EHR for My Behavioral Health Practice"
"As an APRN launching my practice, ICANotes has been a game-changer. I used it during my clinicals and knew I had to come back. The intuitive charting with "click boxes" creates detailed, professional notes in minutes. The integrated assessment tools and smooth workflow make documentation effortless. Plus, the training and support team are outstanding—always going above and beyond to help!"
Deborah D.
CEO/Owner
"A Comprehensive EHR Built for Behavioral Health"
"After four years with ICANotes, I can confidently say it does everything we need to run our practice. Designed specifically for behavioral health—not adapted from a medical model—it streamlines documentation, coding, and billing. The customer service is outstanding, with webinars, training, and responsive support that adapts to our needs. ICANotes continuously evolves to meet industry demands, making compliance and service delivery easier. It’s a phenomenal program I highly recommend to all behavioral health clinicians."
Arom E.
Medical Director/CEO
"The Best EHR from a Medical Director’s Perspective"
"After using ICANotes for over a decade, I strongly prefer it over non-specialized systems. Its ease of use, checkbox symptom selection, and button-based text insertion make documentation fast and efficient. The built-in e-prescribing is a major plus and an excellent tool for training new clinicians in our practice."
What Is a Therapy EHR?
A therapy EHR (Electronic Health Record) is specialized software that helps therapists and other mental health professionals manage client documentation, treatment plans, scheduling, billing, and telehealth in one secure system. Unlike general medical EHRs, ICANotes was built exclusively for behavioral health. That means it comes ready with therapy-specific note templates, over 100 built-in clinical rating scales, and intuitive workflows that make writing comprehensive, compliant notes fast and easy. With ICANotes, therapists save time on documentation, stay audit-ready, and keep their focus where it belongs — on client care.
Frequently Asked Questions: EHR for Therapists
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Experience the most intuitive, clinically robust EHR designed for behavioral health professionals, built to streamline documentation, improve compliance, and enhance patient care.
Complete Notes in Minutes – Purpose-built for behavioral health charting
Always Audit-Ready – Structured documentation that meets payer requirements
Keep Your Schedule Full – Automated reminders reduce costly no-shows
Engage Clients Seamlessly – Secure portal for forms, messages, and payments
HIPAA-Compliant Telehealth built into your workflow
Ready to Chart Smarter, Stay Compliant, & Save Time?
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Complete notes in under 3 minutes
Reduce no-shows by up to 40%
Stay audit-ready with compliant documentation
Access 24/7 support from real humans
4.8/5 from 500+ reviews
“User-friendly and makes note writing a breeze — with excellent support, it’s the best system I’ve ever used.”
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