Question 1

Do AI scribes store recordings of therapy sessions?

Accepted Answer

It depends on the AI scribe software. Many "always-on" ambient AI scribe tools retain audio recordings and full transcripts indefinitely, creating a discoverable archive that can be subpoenaed in legal proceedings. However, privacy-first AI scribes like ICANotes+ process audio in real time and immediately discard recordings after generating the clinical note. Only the final, clinician-reviewed note remains in the medical record.

Question 2

How much time does an AI scribe save per session?

Accepted Answer

Most clinicians using ICANotes+ AI Scribe report saving 15–30 minutes per session on documentation. The AI scribe tool captures session details in real time and generates structured, bill-ready notes that require only brief review and editing. This time savings helps reduce clinician burnout and allows providers to see more patients or achieve better work-life balance.

Question 3

What makes ICANotes the best AI scribe for psychiatry and therapy?

Accepted Answer

ICANotes+ is purpose-built for mental health documentation. Unlike generic transcription tools, the ICANotes+ AI Scribe understands the structure and compliance requirements of therapy and psychiatric notes. Key advantages include:

No permanent audio storage (reduces legal risk)
Direct EHR integration (no copy-paste or reformatting)
Specialty accuracy for mental health encounters
HIPAA-compliant with BAAs in place
Generates structured notes in therapy and psychiatry formats
Early users rate accuracy 4–5 out of 5

Question 4

Can AI scribe recordings be used against clinicians in malpractice cases?

Accepted Answer

Yes. Legal education sources now warn that AI scribe audio may be subpoenaed in malpractice or licensing cases. If an AI ambient scribe retains recordings, those recordings become part of the discoverable record and can be compared against the written note. Any discrepancies between what was said and what was documented can be used to challenge the clinician's care, even when the treatment itself was appropriate. This is why mental health clinicians increasingly prefer AI scribe tools that do not retain audio.

Question 5

Do I still need to review AI-generated notes?

Accepted Answer

Yes, absolutely. AI scribe software is a documentation aid, not a replacement for clinical judgment. Clinicians remain responsible for reviewing, editing, and signing all AI-generated notes before they enter the medical record. ICANotes+ AI Scribe produces high-quality drafts that significantly reduce typing time, but the final note must always reflect the clinician's professional judgment and accurate representation of the session.

Question 6

How does an ambient AI scribe differ from traditional transcription?

Accepted Answer

Traditional transcription services simply convert speech to text, leaving clinicians to manually organize content into clinical note format. An ambient AI scribe like ICANotes+ goes much further by:

Automatically structuring content into clinical note sections (presenting problem, interventions, plan, etc.)
Identifying clinically relevant information vs. conversational filler
Generating bill-ready documentation that meets compliance standards
Integrating directly with your EHR workflow
Processing in real time without creating permanent audio archives

This is why specialized AI scribe tools for therapists and psychiatrists deliver much greater value than generic transcription.

Question 7

What patient consent is required to use an AI scribe?

Accepted Answer

Clinicians must obtain explicit patient consent before using an ambient AI scribe or any ambient listening technology during sessions. ICANotes provides standard consent language and documentation tools to help clinicians meet this requirement. The consent should explain that AI technology will be used to assist with note-taking, how data is processed, and privacy protections in place. Proper consent helps protect both patient privacy and clinician liability.

Related: Informed Consent and AI in Healthcare: Ethical Considerations for Behavioral Health Providers

Question 8

Can I try the ICANotes+ AI Scribe before committing?

Accepted Answer

Yes. ICANotes offers a 7-day free trial of the AI Scribe feature with no credit card required. This gives you full access to experience how the ambient AI scribe integrates into your workflow, saves documentation time, and generates accurate clinical notes—without any upfront financial commitment.

Documentation