AI Therapy Scribe That Works With Your Workflow
An AI therapy scribe keeps you focused on your sessions while it drafts structured, HIPAA-compliant notes in real time, fully integrated with your EHR. You stay in control, reviewing and finalizing every draft when it works for you.
What Is an AI Scribe for Therapists?
An AI scribe for therapists is a tool that listens to therapy sessions and automatically generates structured clinical notes. Using artificial intelligence, it captures the conversation, transcribes it, and turns it into documentation that fits your workflow.
For behavioral health providers, that means less time on manual note taking and more time focused on patient care. Instead of writing notes from scratch after every session, clinicians review, edit, and finalize AI-generated drafts that align with their documentation standards.
How the AI Therapy Scribe Works
Capture session audio
The AI scribe captures audio across in-person and telehealth sessions. You control inputs, pause when needed, and manage recordings right inside your workflow.
Transcribe in real time
As the session happens, the AI transcribes the conversation live. View the transcript as it builds, or keep it hidden to stay fully present with your patient.
Generate structured notes
When the session ends, the AI turns the conversation into a structured clinical note. Review, edit, and complete any fields before finalizing it directly in your EHR.
A Smarter Way to Complete Clinical Notes with an AI Scribe
Before
- Manual note writing after every session
- 10 to 20 minutes of documentation per patient
- End-of-day backlog of unfinished notes
After
- Real-time draft notes created during sessions
- Faster review and sign-off
- More time available for patient care
How AI Scribes Reduce Documentation Burden
AI scribes are designed to cut the documentation load without disrupting how clinicians already work.
Save hours on documentation
Spend less time writing notes and more time with patients by generating drafts automatically during sessions.
Reduce charting fatigue
Eliminate end-of-day backlogs and the mental load of catching up on notes after a full day of appointments.
Improve consistency and accuracy
Create structured, standardized notes that reduce variability and support better clinical documentation.
Stay compliant with structured notes
Keep documentation aligned with clinical and regulatory requirements through guided, structured formats.
ICANotes AI Scribe Features
Built to support real clinical workflows, combining automation with flexibility and control.
AI Documentation
Real-time transcription during sessions, with automatic generation of structured clinical notes.
Workflow Integration
Works seamlessly within your EHR and prompts you to complete required fields and structured data.
Flexibility
Supports multiple formats including SOAP and DAP, and adapts to different session types and clinician preferences.
Control
Review and edit every note before finalizing, keeping full ownership of the clinical record.
Watch the AI Scribe Draft a Note
See how ICANotes turns a live session into a structured, review-ready clinical note.
Built for Behavioral Health Documentation Compliance
AI scribes in ICANotes are designed specifically for the needs of behavioral health providers, with workflows aligned to federal HIPAA standards.
Supports your workflows
- Therapy sessions
- Psychiatry and medication management
- Clinical evaluations and assessments
- Treatment planning and ongoing care
Designed with compliance in mind
- No audio stored centrally, reducing risk
- Local data handling for greater control
- HIPAA-aligned workflows and safeguards
- Structured documentation to support audit readiness
The AI Scribe Works Seamlessly Within Your EHR
ICANotes' AI scribe fits into your existing workflow, enhancing documentation without disrupting it.
- Use AI alongside the tools and templates you already rely on every day
- The AI supports your process rather than trying to automate everything end-to-end
- Faster draft notes while still using structured templates and clinical workflows
- Guides you to complete required sections before finalizing notes
Built for Behavioral Health Providers
Psychiatry
Capture medication management and evaluation sessions as structured, audit-ready notes built for prescribers.
Learn more →Therapists & Counselors
Document sessions faster without interrupting the flow of care. AI-generated notes streamline therapy documentation while keeping clinical quality and structure.
Learn more →Behavioral Health Organizations
Support large teams with consistent, efficient documentation. Standardize notes, reduce administrative burden, and improve operational efficiency.
Learn more →What Does the AI Scribe Cost?
ICANotes pricing is simple and transparent. It comes in two parts: your EHR plan, plus a flat add-on for the AI Scribe.
Your EHR plan
Priced per clinician, so you only pay for the providers you have. Your rate depends on:
- Prescriber or non-prescriber
- Full-time or part-time
- How many clinicians are on your team
Add the AI Scribe
per user
A flat add-on on top of your EHR. Real-time transcription and AI-generated notes at one predictable price, no percentages, no surprises.
Book a DemoWhat Counselors and Psychiatrists Say
"ICANotes makes documentation effortless with its intuitive design and customizable forms. The teletherapy and client portal run smoothly, and the extensive library of screening tools is a game-changer. Their customer service and training are the best I've experienced."
"As an APRN launching my practice, ICANotes has been a game-changer. The intuitive charting with click boxes creates detailed, professional notes in minutes. The integrated assessment tools and smooth workflow make documentation effortless, and the support team is outstanding."
"After four years with ICANotes, it does everything we need to run our practice. Designed specifically for behavioral health, not adapted from a medical model, it streamlines documentation, coding, and billing. The customer service is outstanding."
"After using ICANotes for over a decade, I strongly prefer it over non-specialized systems. Its ease of use, checkbox symptom selection, and button-based text insertion make documentation fast and efficient. The built-in e-prescribing is a major plus."
AI Therapy Scribe FAQs
What is an AI scribe for therapists?
How does ICANotes work as an AI therapy notes generator?
Is ICANotes suitable for both in-person and telehealth sessions?
What AI tools for therapists are included in ICANotes?
How secure is the ICANotes documentation process?
Does ICANotes integrate with my existing systems?
Can I switch between note types depending on the session?
Finish Your Notes Faster, Without Changing How You Work
See how ICANotes' AI scribe helps behavioral health providers cut documentation time, improve consistency, and stay focused on patient care.
- A walkthrough of the AI scribe inside a real behavioral health workflow
- Straight answers on security, HIPAA, and how it fits your EHR
- Pricing built around your practice size and the tools you use
- Works across in-person and telehealth sessions from day one
- No obligation and no pressure, just expert guidance for your practice
Prefer to talk it through first? Fill out the form and our team will reach out.
Book a Demo
Pick a time below that works for you, and we'll walk you through ICANotes for your practice.