How much does an EHR cost per month for mental health professionals?

Most cloud-based EHR systems charge between $35 and $200 per user per month. ICANotes starts at $35/month for note-only access and goes up to $213/month for full prescribing functionality. Plans are based on clinical role, so you only pay for what you need.

Is there a setup fee with ICANotes?

There’s no setup fee for most users. Only prescribing clinicians are charged a one-time activation fee due to the e-Prescribing configuration. Training and support are included at no additional cost.

What’s the difference between prescriber and non-prescriber pricing?

Prescribers, such as psychiatrists and psychiatric nurse practitioners, require advanced features including e-Prescribing, medication tracking, and lab ordering. These tools are included in both the Part-Time Prescriber Plan at $138/month and the Full-Time Prescriber Plan at $213/month. Non-prescribers, like therapists and psychologists, typically do not need those medical features. They can use the $75/month Non-Prescriber Plan, which includes charting, scheduling, secure messaging, and reporting.

Can ICANotes integrate with billing software and labs?

Yes. ICANotes supports custom and prebuilt integrations with labs, clearinghouses, and HIEs using industry standards like HL7, FHIR, and SFTP. Our integration team works directly with vendors and data plumbers to ensure secure, reliable data exchange. For billing, ICANotes includes a fully integrated billing module that meets the needs of most behavioral health practices. It supports both insurance and self-pay workflows, reducing the need to connect to third-party billing systems. While custom billing integrations are available when needed, most practices find everything they need within our built-in tools.

Can I try ICANotes before committing?

Yes. ICANotes offers a free trial that lets you explore features, test your typical workflows, and see how the system fits your needs. You can also book a live demo to get a guided walkthrough and ask questions before making a decision.