The Leading Group Therapy EHR for Behavioral Health Practices
Running effective group therapy requires structure, flexibility, and seamless documentation across multiple participants. ICANotes gives behavioral health providers a powerful group therapy EHR designed to streamline setup, documentation, attendance tracking, billing, and clinical record-keeping — all in one easy-to-use platform.
Whether you're leading psychoeducational groups, skills-based interventions, IOP/IOA groups, DBT groups, substance use groups, support groups, or mixed-diagnostic sessions, ICANotes helps you deliver high-quality care while dramatically reducing documentation time.
Purpose-Built Group Therapy Software for Behavioral Health Providers
Generic EHRs treat group therapy as a workaround. ICANotes treats it as a core service.
Our group therapy software makes it simple to:
- Build recurring group schedules
- Enroll and manage group members
- Track attendance
- Complete group and individual note components
- Document interventions and client progress
- Ensure clean, compliant billing
- Generate defensible, audit-ready records
ICANotes removes administrative friction so you can focus on facilitating meaningful clinical work.
Key Features of ICANotes Group Therapy EHR
Streamlined Group Session Setup
Create therapy groups in minutes:
- Set recurring or one-time sessions
- Assign facilitators and co-facilitators
- Add or remove participants with one click
- Track attendance and cancellations
- Link sessions to the correct CPT codes
ICANotes handles all the logistics so you don’t have to.
Group Therapy Templates for Fast, Consistent Documentation
Document group sessions in a fraction of the time with structured group therapy templates, including:
- Psychoeducational group templates
- Skills training templates (DBT, CBT, relapse prevention, etc.)
- Support group templates
- Process group templates
- IOP / PHP group templates
Each template includes clinically meaningful, menu-driven content that ensures clarity, consistency, and payer-ready documentation.
Individualized Group Therapy Notes for Each Client
Every client in the group receives their own clinically complete note.
Your group therapy notes include:
Group-Level Documentation
- Topic/theme of the session
- Interventions delivered
- Materials or skills taught
- Group goals and objectives
- Overall group dynamics
- Safety considerations
Individual-Level Documentation
- Client participation level
- Engagement and affect
- Insight shown during session
- Skills practiced or completed
- Risk factors or concerns
- Progress toward treatment goals
Group Notes Template Designed for Billing & Compliance
Payers expect documentation that:
- Supports medical necessity
- Distinguishes group vs individual interventions
- Shows active participation
- Tracks progress over time
ICANotes’ group notes template ensures:
- Required elements are always captured
- Notes remain audit-ready
- Time and attendance support billing
- Documentation is consistent across staff
No more guesswork. No more rewriting the same paragraphs for each client.
Attendance Tracking & Automated Note Generation
Track group attendance with:
- Present / Late / No-Show / Excused options
- Automatic linking of participants to session notes
- Pre-prepped notes for absent clients (if applicable)
- Accurate billing based on attendance data
Attendance updates flow directly into documentation, reducing errors and saving significant administrative time.
Integrated Scheduling, Billing & RCM for Group Services
ICANotes connects the full lifecycle of group care:
- Schedule recurring group sessions
- Manage rosters and enrollment
- Auto-apply correct group CPT codes
- Submit clean claims
- Reduce denials with accurate coding and documentation
If your practice runs IOP, PHP, or SUD groups, ICANotes ensures documentation is complete, compliant, and ready for payer review.
Easily Conduct Telehealth Group Sessions
ICANotes supports secure telehealth for group settings through:
- HIPAA-compliant video sessions
- Easy sign-in for participants
- Integrated documentation and attendance
- One-click access from the client portal
Hybrid practices can confidently run virtual or in-person groups using one unified platform.
Why Providers Love ICANotes for Group Therapy
Purpose-built for behavioral health
Not a medical EHR retrofitted for groups — ICANotes was designed for the realities of therapy and counseling.
Cuts documentation time dramatically
Shared group content + individualized templates = faster notes with stronger clinical clarity.
Supports compliance and audits
Documentation aligns with payer expectations for group therapy services.
Perfect for teams and multisite programs
Co-facilitators, support staff, admins, and supervisors can collaborate efficiently.
Ideal for IOP, PHP, and SUD treatment
Structured templates and attendance tools make high-volume documentation manageable.
See How ICANotes Supports Seamless Group Therapy Documentation
Streamline your workflow, improve billing accuracy, and reduce documentation time — all while delivering exceptional group care. Give your practice the behavioral-health-specific EHR it deserves.