Purpose-Built EHR Features for Behavioral Health
ICANotes is the most clinically robust EHR built exclusively for mental health professionals. Streamline documentation, simplify billing, and scale your practice, all without compromising on clinical quality.
Smarter Clinical Documentation
Create rich, compliant notes in minutes
No more blank screens or endless typing. ICANotes’ click-to-chart system generates highly detailed, audit-ready narrative notes that align with DSM-5 and ICD-10 codes, in a fraction of the time.
Streamlined Clinical Documentation
Craft intake assessments, progress notes, and discharge summaries.
Structured Treatment Planning
Build goal-based plans with menu-driven templates.
Built-In Clinical Tools
Use built-in rating scales, integrated eRx software and lab orders.
Smarter Clinical Documentation
Create rich, compliant notes in minutes
No more blank screens or endless typing. ICANotes’ click-to-chart system generates highly detailed, audit-ready narrative notes that align with DSM-5 and ICD-10 codes, in a fraction of the time.
- Streamlined Clinical Documentation
Craft intake assessments, progress notes, and discharge summaries - Structured Treatment Planning
Build goal-based plans with menu-driven templates. - Built-In Clinical Tools
Use built-in rating scales, integrated eRx software and lab orders.
Integrated Practice Management
Keep your front & back office in sync
Manage scheduling, communication, documentation, and collaborative workflows,
all in one secure, HIPAA-compliant system.
Scheduling
Effortless Appointment Management
Patient Scheduling
Self-service scheduling and automated reminders reduce no shows
Multi-Provider Views
Manage clinician schedules with color-coded views
Customizable Appointment Types
Individual and group session scheduling and time-off blocking
Linked Appointments
Direct linking between appointments, billing, and clinical notes
Client Access
Modern Patient Portal Access for Every Client
Digital Intake Forms
Collect history, consents, and forms before the first session
Document Sharing
Give clients secure access to records and communication
Built-In Messaging
Stay connected with HIPAA-compliant two-way messaging
Integrated Payments
Send statements and collect online payments
Practice Operations
Manage Your Practice With Confidence
Communication
Send secure messages to staff and to other providers
Document Management
Organize and access clinical and admin files in one place
Reporting, Dashboard, and Logs
Track your practice KPIs and patient outcomes
Coordination and Reminders
Authorization and referral tracking and notifications
Integrated Practice Management
Keep your front & back office in sync
Manage scheduling, communication, documentation, and collaborative workflows,
all in one secure, HIPAA-compliant system.
Scheduling
Effortless Appointment Management
Patient Scheduling
Self-service scheduling and automated reminders reduce no shows
Multi-Provider Views
Manage clinician schedules with color-coded views
Customizable Appointment Types
Individual and group session scheduling and time-off blocking
Linked Appointments
Direct linking between appointments, billing, and clinical notes
Client Access
Modern Patient Portal Access for Every Client
Digital Intake Forms
Collect history, consents, and forms before the first session
Document Sharing
Give clients secure access to records and communication
Built-In Messaging
Stay connected with HIPAA-compliant two-way messaging
Integrated Payments
Send statements and collect online payments
Practice Operations
Manage Your Practice With Confidence
Communication
Send secure messages to staff and to other providers
Document Management
Organize and access clinical and admin files in one place
Reporting, Dashboard, and Logs
Track your practice KPIs and patient outcomes
Coordination and Reminders
Authorization and referral tracking and notifications
Easy Behavioral Health Billing
Get paid faster with built-in tools
No more manual workflows or confusing systems. ICANotes connects your clinical documentation to automated billing, improving accuracy, speeding up reimbursement, and reducing denials.
Integrated Claim Management
Generate and submit claims automatically (CMS-1500 and UB-04).
Eligibility and Payments
Verify insurance in real time or in batches and auto-post payments.
Revenue Cycle Management and Reporting
Track key revenue cycle metrics or use full-service RCM support.
Easy Behavioral Health Billing
Get paid faster with built-in tools
No more manual workflows or confusing systems. ICANotes connects your clinical documentation to automated billing, improving accuracy, speeding up reimbursement, and reducing denials.
- Integrated Claim Management
Generate and submit claims automatically (CMS-1500 and UB-04). - Eligibility and Payments
Verify insurance in real time or in batches and auto-post payments. - Revenue Cycle Management and Reporting
Track key revenue cycle metrics or use full-service RCM support.
Integrated Virtual Care
Deliver secure care from anywhere
ICANotes makes it easy to offer hybrid care without juggling multiple platforms. Schedule virtual sessions, prescribe medications, and manage treatment, all from a single system designed for behavioral health.
Integrated Telehealth
Host HIPAA-compliant video sessions with screen sharing included.
Electronic Prescriptions
Send medications (including EPCS) and perform PDMP checks seamlessly.
Smart Medication Tools
Access med history, perform medication reconciliation, and send ePAs.
Integrated Virtual Care
Deliver secure care from anywhere
ICANotes makes it easy to offer hybrid care without juggling multiple platforms. Schedule virtual sessions, prescribe medications, and manage treatment, all from a single system designed for behavioral health.
- Integrated Telehealth
Host HIPAA-compliant video sessions with screen sharing included. - Electronic Prescriptions
Send medications (including EPCS) and perform PDMP checks seamlessly. - Smart Medication Tools
Access med history, perform medication reconciliation, and send ePAs.
Secure and Compliant
Protected, certified, and audit-ready
ICANotes is cloud-based and built with security at the core. Our infrastructure ensures that you stay compliant and protected while accessing your data from anywhere.
HIPAA-Compliant Infrastructure
All data is encrypted, securely hosted, and automatically backed up.
ONC-Certified EHR
Certified for behavioral health documentation and electronic exchange.
Access Controls and Audit Trails
Assign roles and monitor activity with session tracking.
Secure and Compliant
Protected, certified, and audit-ready
ICANotes is cloud-based and built with security at the core. Our infrastructure ensures that you stay compliant and protected while accessing your data from anywhere.
- HIPAA-Compliant Infrastructure
All data is encrypted, securely hosted, and automatically backed up. - ONC-Certified EHR
Certified for behavioral health documentation and electronic exchange. - Access Controls and Audit Trails
Assign roles and monitor activity with session tracking.
Tailored to Your Clinical Setting
ICANotes comes preconfigured for the full spectrum of behavioral health services; no generic templates here.
Psychiatry + Medication Management
Support accurate prescribing
Residential and Inpatient Programs
Manage complex care with multi-user access
Individual, Couples, and Group Therapy
Document sessions with flexible, therapy-specific templates
Multidisciplinary Teams and Integrated Care
Coordinate care across roles with shared treatment plans and notes
Substance Use Treatment
Track recovery goals with ASAM criteria and integrated rating scales
Psychiatric Rehabilitation (PRP)
Meet PRP requirements with goal tracking and custom workflows
Unmatched Support and Training
Get expert help from day one with 24x7 support, personalized training, and resources built for behavioral health teams.
Personalized Onboarding
Start strong with a tailored implementation plan and guided setup
1:1 Team Training
Get hands-on training sessions for your clinicians and staff
Always-On Support
Access live chat and phone support whenever you need it
Self-Guided Learning
Explore a full library of videos, guides, and product tips
Ready to Transform
Your Documentation?
ICANotes makes documentation faster, billing simpler, and clinical care more effective.