Smarter Therapy Tools.
Stronger Clinical Notes.
Clinician-built and AI-enhanced to help you manage your practice, complete documentation faster, and focus on client care.
Create polished, audit-ready therapy notes in minutes
Manage scheduling, billing, and charting in one system
Give clients easy access through secure online forms and portals
Built by clinicians, trusted by 20k+ therapists nationwide
Start Your 30-Day Free Trial
No credit card required • Cancel anytime
Why Therapists Choose ICANotes
ICANotes includes built-in tools that simplify your practice and save you time.
Better Documentation
Complete therapy notes in under 2 minutes with AI-powered tools and structured clinical templates.
Expert Support
Get 24/7 help from specialists who understand therapy workflows and behavioral health documentation.
Certified + Secure
Built-in safeguards keep your notes HIPAA-compliant and audit-ready at all times.
All-in-One Platform
Handle documentation, scheduling, billing, and telehealth from a single login.
Every Feature Your Practice Needs to Thrive
All the tools therapists need to document, manage, and grow their practice — in one secure platform.
Faster Notes,
Better Care
Streamline your notes with templates created by clinicians for your specific workflow, from biopsychosocial assessments to progress notes and treatment plans. With intuitive templates and AI, ICANotes helps you document over 60% faster, giving you more time to focus on client care instead of paperwork.
Fewer No-Shows,
More Care Delivered
Give patients the freedom to book online while you stay in control of your calendar. ICANotes keeps schedules organized with automated reminders, real-time availability, and calendar sync, helping reduce no-shows and ensuring more appointments turn into meaningful care.
A Safe Space
for Every Client
Empower clients with secure, on-demand access to their forms, visit summaries, and clinical documents. With a HIPAA-compliant portal built for therapy practices, ICANotes makes it simple for clients to stay connected, informed, and supported, while giving you confidence that sensitive information is always protected.
Care Without Barriers,
Connection Without Limits
Deliver therapy anywhere with secure, built-in telehealth tools designed for behavioral health. Host sessions, share screens, and document in real time, all within ICANotes, so you and your clients can focus fully on the conversation, not the technology.
Trusted by 20k+ Clinicians Nationwide
Thousands of therapists and counselors rely on ICANotes therapy software to simplify documentation, manage client notes, and run their practices more efficiently
Janet R.
Owner
"User-Friendly with Outstanding Customer Service"
"ICANotes makes documentation effortless with its intuitive design and customizable forms. The teletherapy and client portal run smoothly, and the extensive library of screening tools is a game-changer. Their customer service and training are the best I’ve experienced, I highly recommend it!"
Allele H.
APRN
"The Perfect EHR for My Behavioral Health Practice"
"As an APRN launching my practice, ICANotes has been a game-changer. I used it during my clinicals and knew I had to come back. The intuitive charting with "click boxes" creates detailed, professional notes in minutes. The integrated assessment tools and smooth workflow make documentation effortless. Plus, the training and support team are outstanding—always going above and beyond to help!"
Deborah D.
CEO/Owner
"A Comprehensive EHR Built for Behavioral Health"
"After four years with ICANotes, I can confidently say it does everything we need to run our practice. Designed specifically for behavioral health—not adapted from a medical model—it streamlines documentation, coding, and billing. The customer service is outstanding, with webinars, training, and responsive support that adapts to our needs. ICANotes continuously evolves to meet industry demands, making compliance and service delivery easier. It’s a phenomenal program I highly recommend to all behavioral health clinicians."
Arom E.
Medical Director/CEO
"The Best EHR from a Medical Director’s Perspective"
"After using ICANotes for over a decade, I strongly prefer it over non-specialized systems. Its ease of use, checkbox symptom selection, and button-based text insertion make documentation fast and efficient. The built-in e-prescribing is a major plus and an excellent tool for training new clinicians in our practice."
90 minutes
Free Time Gained Daily
Average time saved per clinician
30+
Extra Sessions Billed Monthly
Through improved efficiency
98%
Customer Satisfaction Rate
Clinicians who recommend ICANotes
Smarter AI, Stronger Clinical Documentation
ICANotes includes built-in tools that simplify your practice and save you time.
AI Scribe Ambient Listening
Let ICANotes listen during your therapy sessions and generate narrative notes in real time. Review, edit, and approve your session documentation without the need for dictation or manual entry.
AI-Powered Readability Enhancer
Polish the tone, clarity, and structure of your therapy notes with a single click. Instantly improve readability while preserving your clinical voice.
Comprehensive Notes for Every
Therapy Practice
From intake to discharge, ICANotes streamlines every note type clinicians rely on to deliver effective care.
Initial Assessments
Progress Notes
SOAP Notes
Couples Notes
Group Therapy Notes
Family Therapy Notes
Treatment Plan
Case Management
Clinical Summary
Tools That Support Your Entire Workflow
Stay organized, compliant, and in control with built-in reporting, permissions, and audit-ready logging.
Built-in Reporting Tools
Track therapy outcomes, billing activity, and documentation trends directly in your therapy software dashboard.
Role-Based Permissions
Assign permissions by role, giving therapists, supervisors, and admin staff the right access for compliant, collaborative care.
Automated Compliance Logging
Every session, note, and update is time-stamped and audit-ready to help you meet HIPAA and insurance requirements without extra work.
Charting Features for Therapists, Social Workers, and Case Managers
ICANotes provides specialized tools for documenting individual, couples and group sessions, along with substance use treatment and case management workflows. Integrated electronic rating scales and goal-based treatment planning support progress tracking with measurable outcomes.
Therapy
Smarter Mental Health Charting: Fast, Flexible, and Comprehensive
Customizable Therapy Note Templates
Choose from a library of clinician-designed templates for every type of mental health note.
Goal-Focused Treatment Planning Tools
Build clear, goal-focused, and actionable treatment plans tailored to each client’s needs.
Progress Tracking Across Clients
Record therapy outcomes for individuals, couples, families, and groups.
Drug & Alcohol Abuse Counselors
Charting Tools for Addiction Treatment
Specialized Intake & Assessment Documentation
Built-in tools for documenting ASAM criteria, risk assessments, and readiness for change.
Treatment Planning Aligned With Recovery Goals
Templates that incorporate abstinence goals, relapse prevention, and coping strategies.
Compliance Ready
Notes structured to meet Medicaid, state licensing, and insurance requirements for substance use treatment.
Clinical Social Workers
Simplify Case Management with Mental Health EHR Software
Case Management Note Templates
Document outreach, follow-ups, and care coordination with menu-driven templates
Integrated with Treatment Plans
Align case notes with life skills, housing, vocational services, and social functioning goals.
Audit-Ready Documentation
Meet Medicaid and insurance compliance requirements with confidence.
Family Therapists
Charting Features That Support Family Therapy
Family & Couples Session Templates
Document multiple participants in one structured note while keeping individualized details clear and compliant.
Treatment Planning for Families
Link goals and objectives to the family system, addressing communication patterns, relational dynamics, and shared outcomes.
Integrated Group Documentation
Efficiently chart sessions that involve partners, parents, and children while maintaining separate records where needed.
Group Therapy
Group Therapy Software for Streamlined Documentation
Group Therapy Note Templates
Document group sessions quickly with the ability to auto-generate individualized group notes for each participant.
Progress Tracking Across Participants
Link session notes to each client’s treatment plan goals, ensuring measurable progress for audits and insurance.
Flexible Documentation Formats
Choose SOAP, DAP, or BIRP styles for group work, while maintaining compliance and clinical clarity.
Four Simple Steps to Get Started
Launch your account, personalize your setup, and start documenting in just a few easy steps.
Step 1
Create your free ICANotes account in less than 2 minutes
Step 2
Explore all of the great features that ICANotes has to offer
Step 3
Once your trial ends, pick the plan that best suits your needs
Step 4
Enjoy the excellent support and capabilities of ICANotes
Frequently Asked Questions
Yes. ICANotes is built for mental health professionals and features an intuitive interface that supports fast onboarding. Most therapists can begin using the psychotherapy documentation software the same day.
Absolutely. ICANotes combines progress notes, treatment planning, scheduling, billing, and video sessions in one HIPAA-compliant therapy platform.
Yes. ICANotes meets HIPAA and ONC standards and includes built-in tools to support Cures Act requirements and audit readiness.
Yes. The platform includes secure, integrated telehealth so you can run online therapy sessions without third-party software or disruption to your workflow.
Yes. ICANotes includes secure document sharing and supports interoperability through Kno2, helping therapists exchange records across systems with ease.
Find out why clinicians choose ICANotes
Transform your workflow with the mental health EHR built for speed and compliance.
Trusted by 20,000+ clinicians
