Smarter Psychology Practice Management.
Stronger Clinical Operations.
ICANotes gives psychologists the tools to manage every part of their practice from one secure system. Handle scheduling, billing, documentation, and communication effortlessly—so you can spend less time managing tasks and more time serving clients.
Manage scheduling, billing, documentation, and telehealth in one system
Improve productivity with automated workflows and reminders
Keep data secure with HIPAA-compliant tools and permissions
Trusted by over 20,000 behavioral health professionals nationwide
- Manage scheduling, billing, documentation, and telehealth in one system
- Improve productivity with automated workflows and reminders
- Keep data secure with HIPAA-compliant tools and permissions
- Trusted by over 20,000 behavioral health professionals nationwide
Start Your 30-Day Free Trial
No credit card required
Why Psychologists Choose
ICANotes for Practice Management
ICANotes brings every aspect of your behavioral health workflow together in one compliant, easy-to-use system.
Better Documentation
Complete psychology notes in under 2 minutes with AI-powered tools and structured clinical templates.
Expert Support
Get 24/7 help from specialists who understand therapy workflows and behavioral health documentation.
Compliant + Secure
Built-in safeguards keep your notes HIPAA-compliant and audit-ready at all times.
Streamlined Workflow
Handle documentation, scheduling, billing, and telehealth from a single login.
Every Feature Your Practice Needs to Thrive
All the tools psychologists need to document, manage, and grow their practice — in one secure platform.
Faster Notes,
Better Quality
Streamline your notes with templates created by clinicians for your specific workflow, from biopsychosocial assessments to progress notes and treatment plans. With intuitive templates and AI, ICANotes helps you document over 60% faster, giving you more time to focus on client care instead of paperwork.
Fewer No-Shows,
More Care Delivered
Give patients the freedom to book online while you stay in control of your calendar. ICANotes keeps schedules organized with automated reminders, real-time availability, and calendar sync, helping reduce no-shows and ensuring more appointments turn into meaningful care.
Give Clients Secure,
24/7 Access to Their Care
Empower clients with secure, on-demand access to their forms, visit summaries, and clinical documents. With a HIPAA-compliant portal built for therapy practices, ICANotes makes it simple for clients to stay connected, informed, and supported, while giving you confidence that sensitive information is always protected.
Smarter Billing,
Fewer Headaches
Keep your revenue cycle running smoothly with automated billing tools built for behavioral health. ICANotes connects your documentation to claims submission, payments, and reporting—reducing denials, eliminating duplicate entry, and helping you get paid faster.
Telehealth
Without Barriers
Deliver care anywhere with HIPAA-compliant telehealth tools built directly into your EHR. Conduct secure video sessions, share screens, and document in real time—all without switching platforms. ICANotes keeps you connected to your clients while maintaining the highest standards of privacy and compliance.
Faster Notes,
Better Quality
Streamline your notes with templates created by clinicians for your specific workflow, from biopsychosocial assessments to progress notes and treatment plans. With intuitive templates and AI, ICANotes helps you document over 60% faster, giving you more time to focus on client care instead of paperwork.
Fewer No-Shows,
More Care Delivered
Give patients the freedom to book online while you stay in control of your calendar. ICANotes keeps schedules organized with automated reminders, real-time availability, and calendar sync, helping reduce no-shows and ensuring more appointments turn into meaningful care.
Give Clients Secure,
24/7 Access to Their Care
Empower clients with secure, on-demand access to their forms, visit summaries, and clinical documents. With a HIPAA-compliant portal built for therapy practices, ICANotes makes it simple for clients to stay connected, informed, and supported, while giving you confidence that sensitive information is always protected.
Smarter Billing,
Fewer Headaches
Keep your revenue cycle running smoothly with automated billing tools built for behavioral health. ICANotes connects your documentation to claims submission, payments, and reporting—reducing denials, eliminating duplicate entry, and helping you get paid faster.
Trusted by 20k+ Psychologists and Behavioral Health Professionals Nationwide
Thousands of therapists and psychologists rely on ICANotes therapy software to simplify documentation, manage client notes, and run their practices more efficiently.
Janet R.
Owner
"User-Friendly with Outstanding Customer Service"
"ICANotes makes documentation effortless with its intuitive design and customizable forms. The teletherapy and client portal run smoothly, and the extensive library of screening tools is a game-changer. Their customer service and training are the best I’ve experienced, I highly recommend it!"
Allele H.
APRN
"The Perfect EHR for My Behavioral Health Practice"
"As an APRN launching my practice, ICANotes has been a game-changer. I used it during my clinicals and knew I had to come back. The intuitive charting with "click boxes" creates detailed, professional notes in minutes. The integrated assessment tools and smooth workflow make documentation effortless. Plus, the training and support team are outstanding—always going above and beyond to help!"
Deborah D.
CEO/Owner
"A Comprehensive EHR Built for Behavioral Health"
"After four years with ICANotes, I can confidently say it does everything we need to run our practice. Designed specifically for behavioral health—not adapted from a medical model—it streamlines documentation, coding, and billing. The customer service is outstanding, with webinars, training, and responsive support that adapts to our needs. ICANotes continuously evolves to meet industry demands, making compliance and service delivery easier. It’s a phenomenal program I highly recommend to all behavioral health clinicians."
Arom E.
Medical Director/CEO
"The Best EHR from a Medical Director’s Perspective"
"After using ICANotes for over a decade, I strongly prefer it over non-specialized systems. Its ease of use, checkbox symptom selection, and button-based text insertion make documentation fast and efficient. The built-in e-prescribing is a major plus and an excellent tool for training new clinicians in our practice."
90 minutes
Free Time Gained Daily
Average time saved per clinician
30+
Extra Sessions Billed Monthly
Through improved efficiency
98%
Customer Satisfaction Rate
Clinicians who recommend ICANotes
Smarter AI, Stronger Clinical Documentation
ICANotes includes built-in tools that simplify your practice and save you time.
AI Scribe Ambient Listening
Let ICANotes listen during your therapy sessions and generate narrative notes in real time. Review, edit, and approve your session documentation without the need for dictation or manual entry.
AI-Powered Readability Enhancer
Polish the tone, clarity, and structure of your therapy notes with a single click. Instantly improve readability while preserving your clinical voice.
Tools That Support Your Entire Workflow
Stay organized, compliant, and in control with built-in reporting, permissions, and audit-ready logging.
Built-in Reporting Tools
Track therapy outcomes, billing activity, and documentation trends directly in your therapy software dashboard.
Role-Based Permissions
Assign permissions by role, giving therapists, supervisors, and admin staff the right access for compliant, collaborative care.
Automated Compliance Logging
Every session, note, and update is time-stamped and audit-ready to help you meet HIPAA and insurance requirements without extra work.
Built for Psychologists
Integrated Assessments
Access over 150 standardized assessments for individuals, couples, and families. Track client progress and embed results directly into each client’s chart to support treatment planning and measurable outcomes.
Secure Record Management
Store all client data, documentation, and communications in one HIPAA-compliant EHR. Automatic backups and audit trails ensure your records stay protected and accessible.
Four Simple Steps to Get Started
Launch your account, personalize your setup, and start documenting in just a few easy steps.
Step 1
Create your free ICANotes account in less than 2 minutes
Step 2
Explore all of the great features that ICANotes has to offer
Step 3
Once your trial ends, pick the plan that best suits your needs
Step 4
Enjoy the excellent support and capabilities of ICANotes
Step 1
Create your free ICANotes account in less than 2 minutes
Step 2
Explore all of the great features that ICANotes has to offer
Step 3
Once your trial ends, pick the plan that best suits your needs
Step 4
Enjoy the excellent support and capabilities of ICANotes
Frequently Asked Questions
ICANotes was built specifically for behavioral health. It combines scheduling, billing, and documentation tools in one HIPAA-compliant platform tailored for therapy and psychiatry practices.
Yes. ICANotes lets you manage documentation, scheduling, telehealth, billing, and reporting all from one login.
Absolutely. ICANotes is HIPAA compliant and ONC-ATCB certified, ensuring all data is encrypted, secure, and audit-ready.
Yes. ICANotes scales easily for solo providers, small practices, and large agencies with role-based access and multi-provider management tools.
Automation and AI-powered tools streamline documentation, scheduling, and billing—reducing manual tasks and freeing up more time for clients.
Find out why psychologists choose ICANotes
Transform your workflow with the mental health EHR built for speed and compliance.
Trusted by 20,000+ clinicians
