Electronic records are required by HIPAA to be protected from alteration or destruction. Furthermore, for the electronic record to be legally admissible it must be unalterably locked and signed in a way that can be authenticated. Electronic signature software that legally and electronically identifies the creator of the record and that protects the note from alteration or deletion is therefore required. The only current technology that meets those standards is digital signature technology. ICANotes contains this capacity to digitally sign and lock records.

Thu, 09/29/2011 - 10:42pm

Storing all of your notes in a database means that the database may be searched. For example, you can quickly find all patients using a certain medication or all patients with a certain demographic (i.e., over age 60 or under age 17).

Billing reports are easily and quickly prepared. These can be automatically sent to a billing service (we provide that capacity, ask us about it) or to your own practice management software or medical billing software.

Thu, 09/29/2011 - 10:38pm

Yes, ICANotes works on Macintosh hardware.

Thu, 09/29/2011 - 10:37pm

Yes, Tablets are ideal for use with ICANotes because buttons can be pushed with the stylus and the handwriting recognition feature of Tablet PCs works well with ICANotes. 

Thu, 09/29/2011 - 10:35pm

Yes. Learn how to use ICANotes with an iPhone or iPad using the following instructions.

1. Visit the Apple App Store

 to download and install Microsoft RDP (free).

2. Follow these instructions.


Thu, 09/29/2011 - 10:35pm

Yes, speech recognition software is an excellent adjunct to ICANotes. We have found Dragon Software to work particularly well on the Windows platform.

For the Mac platform, MacSpeech works well. It is based on the Dragon speech recognition engine. Contact us if you want more information.


Dragon Medical + Legal Transcription & Voice Recognition Software
MacSpeech Software

Thu, 09/29/2011 - 10:34pm

Reports created in ICANotes do not sound like they were written by a computer and each note is individualized for the specific patient.

ICANotes automatically uses the patient's name and correct pronouns in the body of the report. It also randomly selects phrases with the same meaning. Also, the use of buttons and pop-down menus modifiable by the clinician creates a unique quality to each note. Finally, you can (and should) type or dictate some unique information into each report.

Thu, 09/29/2011 - 10:32pm

Yes, it can -- particularly if you have been reluctant to code at higher levels because of uncertainty about the coding criteria. Using ICANotes, you can watch the program as it credits you with code-able items and easily see what you need to code at higher levels. If you have already been coding at higher levels, you are likely to rest easier knowing that your coding is supported by your note.

Thu, 09/29/2011 - 10:29pm

Yes, it does. ICANotes determines the highest Evaluation and Management (E/M) code for the site where you are working. E/M codes often provide a higher reimbursement than other codes. The E/M code is determined, in part, by the clinical documentation in the note, which ICANotes automatically keeps track of by noting which buttons you have pushed. The program also knows where you have indicated you are working, and whether you are doing an Initial Assessment, a Progress Note, or a Consult.

Thu, 09/29/2011 - 10:28pm


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